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Overview

The Library tab controls whether file statuses are visible in the workspace and how the status catalog is designed.
Workspace library status settings

Workspace library settings and status catalog

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What The Library Section Controls

  • whether Show file status is enabled
  • which status types exist
  • the order in which statuses appear
  • the default status for new uploads
This is how admins turn status from a vague concept into a visible workspace system.

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Guide: Create A Clean Status Catalog

1

Enable status visibility

Turn on Show file status if teams should see progress directly in the library.
2

Create the status types the workspace actually needs

Use New status to define the label, icon, color, and optional default behavior.
Create a new workspace status

New-status flow inside the workspace library settings

3

Keep the catalog readable

Use a small set of durable statuses rather than many overlapping labels that teams will ignore.

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Good Status Design Looks Like

  • names that imply action or state clearly
  • a small enough catalog that people can scan it quickly
  • color and icon choices that help, not distract
  • a sensible default for newly uploaded files

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Best Practices

  • Build the catalog around real handoffs in the workspace.
  • Keep status names short and operational.
  • Retire statuses that are no longer meaningful.
  • Review status design whenever the workspace workflow changes.

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Next Steps

Rolling out file statuses

Use a rollout checklist before making statuses part of team process.

Status systems and limits

See where library design fits in the wider workspace policy model.