Zapier Integration

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Why connect Tessact to Zapier?

• Close the loop on asset reviews — Notify the right reviewers in Slack or Teams as soon as status changes land in Tessact.
• Sync metadata everywhere — Update spreadsheets, Airtable bases, or project trackers with the latest asset details without manual exports.
• Kick off downstream automation — Launch editing jobs, send invoices, or open support tickets the moment AI analysis completes.
• Stay real-time — Events post to Zapier immediately, keeping your operational systems in sync with Tessact.

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Prerequisites

• Tessact workspace access with permission to manage Settings → Actions
• Zapier account with access to Webhooks by Zapier (available on all paid plans)
• A target Zap that will receive Tessact events

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Create the Tessact webhook action

1

Generate a Zapier webhook URL

In Zapier, create a new Zap and choose Webhooks by Zapier → Catch Hook as the trigger. Copy the unique webhook URL that Zapier provides.

2

Open Settings → Actions in Tessact

Navigate to Settings → Actions and select Create New Action to add an automation.

3

Choose an event trigger

Pick the Tessact event you want to monitor—for example File status change or File uploaded to folder.

4

Select Trigger webhook and enter details

Set Action type to Trigger webhook, give the action a name, paste the Zapier webhook URL, choose an optional watch folder scope, and define the JSON payload you want Tessact to send. Save the action to activate it.

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Supported Tessact triggers

• Comment added to file (includes comment text, user email, video URL)
• File status change
• File uploaded to folder
• File viewed
• File downloaded
• File analyzing started
• File analyzing complete

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Designing the payload

{
  "event": "{{trigger.name}}",
  "assetId": "{{asset.id}}",
  "assetName": "{{asset.name}}",
  "folder": "{{folder.path}}",
  "performedBy": "{{user.email}}",
  "timestamp": "{{event.timestamp}}",
  "metadataUrl": "{{asset.urls.metadata}}",
  "notes": "Sent from Tessact"
}

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Build the Zapier workflow

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Example use cases

• Editorial QA — When an editor comments on a video, create a corresponding task in Asana with the clip URL attached.
• Delivery tracking — After AI analysis completes, send a summary email with download links to the distribution team.
• Rights management — On file downloads, log the activity in Airtable and notify legal for high-value titles.
• Localization workflow — Fire a webhook when status changes to “Ready for Dubbing”, triggering a Zap that creates jobs in a translation platform.

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Troubleshooting tips

• No payload in Zapier: Ensure the action is enabled and the Tessact event actually happened after it was saved. Use the test button to emit sample data.
• Unexpected payload fields: Review your JSON template—invalid syntax causes Tessact to send a plain string instead of JSON. Validate with an online linter first.
• Multiple notifications: Use Zapier filters or split actions per folder if the trigger is too broad.
• Permission errors: Confirm your Tessact role can access the chosen watch folder and perform the action you are testing.